ESIC Employer Registration Process: How An Employer Can Register on the ESIC Portal? Check the Entire Process and Other Relevant Details Here.

The Employees’ State Insurance Corporation (ESIC) plays an important role in providing social security and health benefits to workers across India. As an essential component of labor welfare, the ESIC registration process is a mandatory requirement for employers with a specified number of employees. Understanding and navigating this registration process is vital for businesses to comply with legal obligations and ensure the well-being of their workforce.

In today’s digital era, the ESIC has streamlined its registration procedure by introducing an online portal that simplifies the entire process for employers. This digital transformation allows businesses to complete their registration efficiently, reducing paperwork and minimizing administrative hassles.

Whether you are a small business owner or a representative of a large organization, knowing the step-by-step procedure for ESIC employer registration can help you meet regulatory requirements smoothly and provide important social security benefits to your employees.

Key Highlights of ESIC Online Registration

Let’s understand the highlights of ESIC registration process.

Fully Digital Process

The ESIC employer registration is now a completely online procedure that offers several significant advantages:

• No physical document submission required
• Real-time registration
• Automatic code number generation
• Instant email communication
• No manual intervention needed

Eligibility Criteria

Before proceeding with registration, employers must understand the minimum employee threshold for different states:

Minimum Employee Requirements Under ESIC

The number of employees required for registration varies by state. A few states require registration for a minimum of 10 employees and a few require 20 employees. Check a list of states below:

States Requiring 10 Employees:

• Maharashtra
• Haryana
• Karnataka
• Andhra Pradesh
• Bihar
• Chhattisgarh
• Gujarat
• Tamil Nadu
• Uttar Pradesh
• Delhi
• Chandigarh

States Requiring 20 Employees:

• Himachal Pradesh
• Jammu & Kashmir
• Kerala
• Punjab
• Rajasthan
• Tripura
• Orissa
• Meghalaya
• Mizoram
• Nagaland
• Sikkim
• West Bengal
• Arunachal Pradesh
• Assam
• Goa
• Daman and Diu
• Dadra and Nagar Haveli
• Andaman and Nicobar
• Lakshadweep
• Outside India

ESIC Employer Registration Process: How An Employer Can Register on ESIC Portal?

To initiate the employer registration process on the ESIC portal, follow the steps provided below:

Step 1: Initiate ESIC Signup Process

• Visit the official website of ESIC www.esic.in.
• On the mainpage, locate “Employer Login” and click on it.

• It will lead you to the Employer Login page. On this page, locate the “Sign Up” option and click on it.

• On the Sign Up page, enter company details:
  • Company Name
  • Principal Employer Name
  • State
  • Region
  • Email Address
• Select the checkbox to agree to the terms.
• Then, click on the ‘Submit’ button.

Remember: No physical processing of paper is undertaken by ESIC to register the Employer. If there is any complaint to the contrary, the same may be made to help-shramsuvidha@gov.in

Step 2: Receive Login Credentials

• An automatic email with login credentials will be sent to your provided email.
• Check your registered email for login details that includes Username and Password.

Step 3: Login to ESIC Portal

• Now return to the official ESIC portal www.esic.in.
• Go to the ESIC Employer Login page and enter the login credentials (Username and password) received via email.
• Fill in the Captcha Code.
• Then, click on ‘Login’.

• After that, click on the “New Employer Registration” option.

• Now, click on the “Type of Unit” option and select the appropriate option between Factory and Establishment.
• Then, click on the “Submit” button.

Step 4: Provide Unit Details

• Here, you have to fill in the Employer Registration Form 1. For this, provide details like:
  • Enter the Name of the Unit
  • Complete postal address of factory/establishment
  • State
  • District
  • Pincode
  • Email address
  • Police station
• After that, mention whether the building/premise of factory/establishment is owned or hired.
• Now, if all the provided details are correct, click on the “Next” button. If you want to re-enter the details, you can click on Preview button.

Step 5: Provide Further Business Details

Now provide further details like:

• Nature of Business
• Business Category
• PAN Details
• Type of Employer
• Type of License
• Date of commencement of factory- Licence Details (if any), etc
• and then, click on the “Next” button.
• Fill in the other asked details.

Step 6: Employer and Designation Details

• Now, click on Sr. No. 16: To enter the details on the number of employees working
• Here, enter details of the total no. of employees and details of no. of employees earning less than Rs. 21000.
• Tne, click on the “Save” button.
• Now, click on the link area of Sr. No. 19, named “Employee Declaration Form”.
• Here, enter the Date when the first 10/20 employees were employed.
• Now, select: -Yes, if the IP is already registered & enter the IP number & Date of Joining. No, if the IP is not registered.
• Then, click on the “Continue” button.

• Now, enter: -Name of IP & Name of IP’s Father -Address -Date of Birth, Gender & Marital Status.
• Enter: -Permanent address -Date of joining, Nominee details & Family details.

• Check the declaration & Submit it.
• Now, it will lead to making online payment.

Step 7: Payment

• Proceed to payment gateway
• For specific categories like manpower suppliers, security agencies, and government contractors:
  • Calculate advance contribution
  • Formula: (Number of employees earning up to ₹21,000 per month) × Minimum Wages × 6 × 6.5%
• Complete online payment.

Final Steps

• The employer will receive a system-generated Registration Letter (C-11) via email.
• Employers will automatically receive user credentials.
• C-11 serves as a valid proof of registration and does not require a physical signature.

ESIC Employer Registration Troubleshoot and Support

Technical Support

If you encounter registration issues:

• Email: itcare@esic.in
• Provide detailed problem description

Documentation Queries

For additional documentation requirements:

• Email: ac-revenue.hq@esic.in
• Alternative: websupport.mol@nic.in

Conclusion

The ESIC online registration process has significantly simplified employer registration, making it more accessible, transparent, and efficient. By following this comprehensive guide, employers can navigate the registration process with ease and confidence.

Remember, timely and accurate registration is crucial for compliance with the ESI Act and ensuring your employees’ social security benefits.